Software package

Applicant tracking package

An applicant tracking system with requisition approval, a career site with an application form per role type, pipeline stages configured per role, panel interview scheduling, structured scorecards, generated offer letters, candidate communication templates and hiring reports, ready to configure around your approvers and role families.

Custom build Concept demo

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Who it is for

Built for

A good fit

In-house HR and talent teams in organisations from around fifty staff to a few thousand, hiring enough people each year that email and a spreadsheet have stopped working. It suits HR administrators who run the process every day, hiring managers who want to request a role and review candidates without learning a system, interviewers who need a scorecard in front of them, and HR directors who are asked how long hiring takes and where candidates come from.

Also worth knowing

It is less suited to recruitment agencies, which need client fee notes and candidate ownership rather than requisitions, and to job board operators, which sell listings. Both have their own packages. Groups with approval rules that differ by entity or salary band, or interviewer pools shared across companies, should look at the custom service first.

The operational problem it solves

How it runs, step by step

A hiring manager in operations opens the system on Monday and requests a replacement team leader, choosing the role family and the budget line.

The request goes to her director, who approves it from the email link, then to HR, who checks the grade and publishes the role to the career site and two connected job sites before lunch.
Applications arrive in the pipeline directly, each with the answers to the four questions the team-leader form asks, and the two from the internal careers page are flagged as internal candidates.

By Thursday fourteen people have applied.

The HR administrator screens them with names hidden, moves six to first interview, and the system sends the invitation template from her name.
For the three who reach panel stage, she picks the panel, the system reads the three calendars and offers the candidates slots that all three panellists can make, with a video link attached.
After each interview the panellists complete the same scorecard on their phones; the hiring manager sees the three sets of ratings side by side and chooses.
The offer letter is generated from the team-leader template with the salary and start date, routed to the director because it is above her threshold, approved, and sent for signature.
When it comes back signed, the hire closes the requisition and the hiring report records twenty-three days from approval to acceptance, with the source of the successful candidate.

Features

What the package does

The package is organised as modules that follow a hire from request to acceptance: requisitions and approvals, the career site and applications, pipelines and screening, interviews and scorecards, and offers, communication and reporting. Each module below lists what it does; the comparison table shows which package variant includes it.

Workflow and tasks

Requisition approval flowA hiring request goes through approval and every decision is recorded before a role is opened.
Configurable pipeline stages with move historySet the stages for each role and keep a full history of every candidate move between them.
Interview scheduling with panel availabilityFind a time when the panel is free and send a video link with the invitation.
Anonymised screeningHide candidate details until a stage you choose. Available as an add-on.

Forms and requests

Career site with application forms by role familyA career site shows open roles and takes applications through a form suited to each role family.
Internal careers page for staffA careers page that existing staff can use to see and apply for roles. Available as an add-on.

Reporting and insights

Structured scorecards with a shared scaleInterviewers rate candidates against the same criteria on a shared scale, so comparisons are consistent.
Hiring reports on time to hire and sourceReports show time to hire, time in each stage and which source candidates came from.

Documents and cases

Offer letters from templates with approval thresholdsGenerate offer letters from templates, with approval required above thresholds you set.
E-signature for offer lettersCandidates sign offer letters electronically. Available as an add-on.

Messaging and notifications

Candidate communication templates with loggingSend standard messages to candidates from the system, and each one is logged against the record.

Integrations

Connected job sitesPublish to connected job sites and receive their applications. Available as an add-on.

Roles and permissions

Who does what

HR administrator
- Configure role families, forms, pipeline stages and templates
- Publish roles to the career site and connected job sites
- Screen applications, including with details hidden, and move candidates between stages
- Schedule interviews, generate offer letters and run hiring reports
Approver
- Approve or decline requisitions from an email link or the dashboard
- Approve offers above their threshold
- See the requisitions awaiting their decision and their history
Hiring manager
- Request a role against a budget line
- See their own pipeline board and candidate answers
- Compare scorecards and record a decision
- Request an offer at a proposed salary
Interviewer
- See their upcoming interviews with candidate documents
- Complete the scorecard for each interview
- Indicate availability for panel scheduling
Candidate
- Browse roles and apply with the form for that role
- Choose an interview slot from those offered
- Receive and respond to communications
- Review and sign an offer

Example screen

Concept demo

Concept demo of the applicant tracking pipeline board showing stage columns, days in stage, an anonymised candidate card and scorecard indicators.

The pipeline board as a hiring manager sees it: columns for each stage of the team-leader role, candidates with days in stage, an anonymised card at screening, and scorecard completion indicators at panel stage.

Scope and options

What is included and what is extra

In the base package

Requisition approval flow with recorded decisions
Career site with an application form per role family
Pipeline stages configurable per role with a full move history
Interview scheduling with panel availability and video links
Structured scorecards with a shared rating scale
Offer letters generated from templates with approval thresholds
Candidate communication templates sent and logged from the system
Hiring reports: time to hire, time in stage and source

Common add-ons

Anonymised screening with details revealed at a chosen stage
Publishing to and receiving applications from connected job sites
E-signature for offer letters
Internal careers page for existing staff

Needs custom work

Approval chains that vary by company, department or salary band
Interviewer pools shared across group entities
New starter hand-off into a specific people system

See the custom development service

Ownership, maintenance and pricing

After the build

Deployment and ownership

The package runs on your hosting or on hosting we manage, chosen in the proposal and changeable later. You own the code and your data either way. Requisitions, candidates, applications, scorecards and offers can be exported in standard formats at any time, and the system can be moved to another provider. Candidate data retention periods are set by you and applied by the system.

Maintenance

Maintenance is optional and scoped separately. When taken, it covers security updates to the platform and its dependencies, monitoring of job site postings, calendar connections and email sends, backups, and a monthly window for small configuration changes such as a new role family, a scorecard question or a template. Larger changes are quoted as change requests.

Pricing model

Priced per proposal.

The package is sold as a one-off setup and customisation with optional monthly maintenance and hosting as separate recurring lines. The setup figure depends on the number of role families and approvers, the add-ons chosen, the calendar, job site and people systems to connect, how many open roles and candidates are migrated and whether you host it yourself. Recurring costs are listed on their own lines in the proposal.

Software package

Custom build Concept demo

Variants

Business Software : quote for this variant

Requisition approval flow with recorded decisions
Career site with an application form per role family
Pipeline stages configurable per role with a full move history
Interview scheduling with panel availability and video links

Priced per proposal. A written proposal is the only binding figure.

Get a quote for this package Prefer a fully custom build?

FAQ

Frequently asked questions

Can each department have its own pipeline stages?

Yes. Stages are configured per role family, so a graduate scheme can have an assessment day stage that a warehouse role does not. Every move between stages is recorded with the person and time.

How does panel scheduling find a slot?

The administrator picks the panel; the system reads each panellist's connected calendar, finds times they are all free within the window set, and offers the candidate a choice. The candidate's selection books everyone and attaches the video link or room.

Who can see a candidate's details?

HR administrators see everything. Hiring managers and interviewers see the candidates on their own roles, and with the anonymised screening add-on identifying details are hidden until the stage you choose.

How long are unsuccessful candidates kept?

For the retention period you set per candidate type. The system flags records reaching the end of the period and removes or anonymises them according to your rule. Choosing the period is your decision, not the system's.

Can we send roles to job sites from the system?

With the job site add-on, a role published on the career site is also sent to the connected sites, and applications from those sites arrive in the same pipeline with their source recorded.

Is this a finished product I can see running?

Not yet. The readiness badge shows the real state: the package is a custom build assembled from our forms, bookings, documents and messaging modules for each organisation, and the example on this page is a labelled concept demo rather than a live system.

Our approval chain depends on which company and salary band the role is in. Does the package handle that?

The package ships a single configurable approval chain with offer thresholds. Chains that differ by entity, department or band are custom work handled through the custom applicant tracking service.

Get a quote for Applicant tracking package

Tell us about your locations, the people who will use it and the add-ons you need. We reply with a clear, competitive proposal.