Software package

Content portal package

A multi-author content platform with editorial approval, hubs and pillar pages, reading time and tables of contents, gated downloads with lead capture, topic digests and a performance dashboard, ready to configure around your topics and authors.

Custom build Concept demo

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Who it is for

Built for

A good fit

Content brands, multi-author blogs and knowledge publishers, from a company blog with a handful of internal contributors to a publisher with dozens of guest authors and a marketing manager who reports on leads. It suits editors who need a queue of submissions rather than an inbox, marketing managers who need to know which content converts, guest authors who want a clean place to file, and readers who follow a topic and expect to be kept up to date.

Also worth knowing

It is less suited to news titles that need a desk queue, editions and live coverage, and to magazines that publish in issues. Both have their own packages. Organisations that need more than one approval stage with an audit record, or lead routing rules that differ per hub, should look at the custom service first.

The operational problem it solves

How it runs, step by step

The editor logs in on Tuesday and opens the submissions queue.

Four posts are waiting: two from regular guest authors, one from the marketing manager and one from a new contributor whose first piece needs a closer read.
The editor opens the new one, leaves inline notes and sends it back; the author sees the notes in their workspace and refiles that afternoon.
A long guide from a regular author is approved, assigned to the pricing hub, given a table of contents generated from its headings, and scheduled for Thursday morning.

On Thursday the marketing manager uploads the quarterly benchmark report as a gated download and attaches it to the same hub.

A visitor arriving from a search result reads the guide, reaches the report, fills in the short form and downloads it; the lead appears in the dashboard with the asset and the hub recorded, and is passed to the CRM.
At the end of the month the digest for the pricing hub assembles the five pieces published since the last one and goes to everyone who follows that topic.
In the performance dashboard the manager sees that the guide was read to the end by most visitors and that the report produced the quarter's best conversion rate, which decides what gets commissioned next.

Features

What the package does

The package is organised as modules that follow a piece of content from submission to measurement: authors and approval, hubs and templates, gating and leads, and digests and reporting. Each module below lists what it does; the comparison table shows which package variant includes it.

Workflow and tasks

Multi-author submission and approvalContributors submit pieces that an editor reviews and approves before they are published.
Editorial roles and permissionsDecide who can write, edit and publish, so contributors work without access to everything.
Revisions, scheduling and embargoEvery edit is kept, and pieces can be scheduled or held until an agreed release time.

Content and editorial

Content hubs and pillar pagesGather related articles under a hub page for each theme, with a pillar page that anchors the topic.
Reading time and table of contentsEach article shows an estimated reading time and a contents list built from its headings.
Categories, tags, authors and seriesOrganise the library by subject, author and series, each with its own listing page.
Image sets with focal point and creditsImages are resized for each screen and cropped around a chosen focal point, with captions and credits.

Integrations

Full-page caching, feeds and sitemapPublished pieces appear in feeds and a sitemap, and pages are cached to load quickly.
Old-URL migration with redirect importImport old addresses so links already out in the world still reach the right article.

Reporting and insights

Content performance dashboardSee views, reads and conversions for each piece, so the editor knows which content is doing its job.

Forms and requests

Gated downloads with lead captureOffer a guide or report behind a short form and keep the details of those who ask for it.

Messaging and notifications

Topic subscriptions and digest emailsReaders follow the topics they care about and receive a digest of new pieces.

Package variants compared

Website
Custom Platform

Which features each package variant includes
Feature	Website	Custom Platform
Multi-author submission and approval	Included	Included
Editorial roles and permissions	Included	Included
Revisions, scheduling and embargo	Included	Included
Content hubs and pillar pages	Included	Included
Reading time and table of contents	Included	Included
Categories, tags, authors and series	Included	Included
Image sets with focal point and credits	Included	Included
Full-page caching, feeds and sitemap	Included	Included
Old-URL migration with redirect import	Included	Included
Content performance dashboard	Included	Included
Gated downloads with lead capture	Optional	Optional
Topic subscriptions and digest emails	Not in this variant	Optional

Roles and permissions

Who does what

Editor
- Review submissions, leave notes and send posts back
- Approve, schedule and publish posts
- Assign posts and downloads to hubs and order them
- Manage categories, tags and series
Marketing manager
- Upload gated downloads and set the form fields
- See leads with asset, hub and page attached
- Build and send topic digests
- Read the performance dashboard by post, hub and author
Guest author
- Draft and submit posts in their own workspace
- See editor notes and refile
- Maintain their author profile
- See the status of their submissions
Reader
- Browse hubs, guides and posts with reading time and contents
- Download gated assets after completing the form
- Subscribe to topics and receive digests
- Manage their subscriptions

Example screen

Concept demo

Concept demo of the content portal submissions queue showing post status groups, authors, hubs and a note indicator.

The submissions queue as the editor sees it: posts grouped by submitted, in review and approved, the author and target hub on each, and an inline note count on the piece sent back for changes.

Scope and options

What is included and what is extra

In the base package

Multi-author submission with editorial approval
Editorial roles with permissions
Revision history, scheduled publishing and embargo
Content hubs and pillar pages
Reading time and generated table of contents
Categories, tags, authors and series
Media processing with responsive image sets, focal point, captions and credits
Full-page caching, feeds and sitemap
Old-URL migration with redirect import
Content performance dashboard with views, reads and conversions

Common add-ons

Gated downloads with lead capture
Topic subscriptions and digest emails
Advert positions per template

Needs custom work

Multi-stage approval with distinct reviewer roles
Lead routing rules per hub into a specific CRM
Dashboard metrics drawn from systems outside the portal

See the custom development service

Ownership, maintenance and pricing

After the build

Deployment and ownership

The package runs on your hosting or on hosting we manage, chosen in the proposal and changeable later. You own the code and your content either way. Posts, authors, leads, downloads and media can be exported in standard formats at any time, and the portal can be moved to another provider.

Maintenance

Maintenance is optional and scoped separately. When taken, it covers security updates to the platform and its dependencies, monitoring of scheduled posts, digest sends and the CRM connection, backups, and a monthly window for small configuration changes such as a new hub, a new form field or an extra author role. Larger changes are quoted as change requests.

Pricing model

Priced per proposal.

The package is sold as a one-off setup and customisation with optional monthly maintenance and hosting as separate recurring lines. The setup figure depends on the number of authors and hubs, the add-ons chosen, the CRM and email platforms to connect, how many posts are migrated and whether you host it yourself. Recurring costs are listed on their own lines in the proposal.

Software package

Custom build Concept demo

Variants

Multi-author submission with editorial approval
Editorial roles with permissions
Revision history, scheduled publishing and embargo
Content hubs and pillar pages

Priced per proposal. A written proposal is the only binding figure.

Get a quote for this package Prefer a fully custom build?

FAQ

Frequently asked questions

Can a post belong to more than one hub?

Yes. A post has a primary hub for its canonical place and can be listed on others, so a guide about pricing for a particular sector can appear under both topics.

What does the reader have to give to download a gated asset?

Whatever fields the marketing manager sets on the form, typically name, email and organisation. The lead record stores the answers with the asset and the page it came from, and the reader receives the download straight away.

How are digests put together?

A digest is assembled from what was published in a hub since the last send. The marketing manager reviews the draft, reorders or removes items, and sends it to subscribers of that topic through the connected email platform.

What does the dashboard count as a read?

A read is recorded when a visitor reaches the end of the article body, as distinct from a page view. Conversions are form completions and downloads attributed to the post or hub the visitor was on.

Is this a finished product I can see running?

Not yet. The readiness badge shows the real state: the package is a custom build assembled from our editorial, forms and messaging modules for each publisher, and the example on this page is a labelled concept demo rather than a live site.

We need two sign-offs on every post. Does the package do that?

The package ships one editorial approval stage. A second reviewer role with its own sign-off record is custom work, handled through the custom content portal service.

Get a quote for Content portal package

Tell us about your locations, the people who will use it and the add-ons you need. We reply with a clear, competitive proposal.