Software package

Sports club package

A club system built around the season: families register online, managers pick from players who are registered and available, fixtures and results reach the public site the moment they change, training pitches are allocated without clashes, and the treasurer sees who has paid.

Custom build Concept demo

Get a quote for this package

Who it is for

Built for

A good fit

Amateur and semi-professional clubs with a committee of volunteers, from a single-team club with forty members to a community club with a dozen teams and a junior section. Daily users are the club secretary who owns registration and the public site, team managers who gather availability, pick the side and enter results, coaches who run training, the treasurer who tracks subs and match fees, players who confirm availability and pay, parents who register their children and respond on their behalf, and members who follow fixtures and news.

Not the right fit

It is not for a league or governing body running competitions across many clubs, which the tournament management package covers, for a commercial facility hiring out pitches, or for a gym or studio with memberships and classes. It does not run the club shop or make safeguarding decisions; it records roles, dates and consents for the officers who do.

The operational problem it solves

How it runs, step by step

Tuesday evening.

The under-twelves manager opens the squad on his phone and sends the availability request for Saturday's away fixture, which was imported from the league last week and rearranged to a 10.30 kick-off yesterday; the request carries the new time and the venue.
Parents answer yes or no with one tap, and by Thursday morning twelve have said yes, two no, and one has not replied and is reminded automatically.
One parent who says yes is told the registration for this season is incomplete because the photograph consent was never answered; she completes it in a minute, and the player becomes selectable.

Thursday night the manager picks eleven and three substitutes from the available list; the team sheet is published to the families and the public team page, and the match fee for selected players is recorded against each.

On Friday the coach checks the training grid: the under-twelves have the far half of pitch two on Tuesday from six, the under-fourteens the near half, and the grid shows the clash the secretary fixed last week by moving the under-tens to the hall.
Saturday afternoon the manager enters the result and the scorers from the touchline; the public page and the club league table update, and the result goes to the club social feed.
On Sunday the treasurer opens the subs view: ninety-one per cent of the junior section paid or on instalments, eleven players with match fees outstanding, and three volunteer coaches whose recorded check dates fall due next month, which the safeguarding officer is shown.

Features

What the package does

The package ships as modules that follow the club season: the public site and registration, squads with fixtures, availability and selection, and the training, subs and volunteer layer. Each module below lists what it does; the comparison table shows which package variant includes it.

Content and editorial

Club websiteTeam pages, fixtures, results, news and officer contacts on a public site the club can keep up to date itself.

Memberships

Season registration with consentsPlayers or their guardians register each season with the fields you require, guardian consents and emergency contacts.
Sections, teams and squadsOrganise the club into sections, teams and age groups, with managers and coaches assigned to each squad.
Volunteer roles and officer remindersRecord who holds each volunteer role and the dates attached to it, with reminders sent to officers.

Scheduling

Fixtures, results and club tableManagers enter or rearrange fixtures and record results, and the club league table updates from them.
Availability and team selectionManagers ask players for availability by a deadline, with reminders, then pick the side from those registered and available and publish the team sheet.
Training schedule and pitch allocationAllocate pitches and halls to training slots, with a warning when two teams are placed in the same space at once.

Billing and payments

Subs, instalments and match feesMembership categories with subs, instalment plans and match fees, showing the treasurer who has paid and who owes by team.
Payment records and exportOnline payments sit beside cash and transfers the treasurer records, with payment history exported for the accounts.

Integrations

League feed importFixtures and results brought in from a league feed, where the league publishes one, instead of being typed in by hand.

Messaging and notifications

Results and news to social platformsResults and news posts published on the club's social platforms from the same entry, saving a second round of typing.

Package variants compared

Website
Business Software

Which features each package variant includes
Feature	Website	Business Software
Club website	Included	Included
Season registration with consents	Included	Included
Sections, teams and squads	Optional	Included
Fixtures, results and club table	Included	Included
Availability and team selection	Not in this variant	Included
Subs, instalments and match fees	Not in this variant	Included
Training schedule and pitch allocation	Not in this variant	Included
Payment records and export	Not in this variant	Included
League feed import	Optional	Optional
Volunteer roles and officer reminders	Not in this variant	Optional
Results and news to social platforms	Optional	Optional

Roles and permissions

Who does what

Club secretary
- Open and close season registration and set required fields and consents
- Create sections, teams and age groups and assign managers and coaches
- Edit the public site, news and the officer contacts shown
- Allocate training pitches and halls and resolve clashes
Treasurer
- Set membership categories, subs and instalment plans
- See who has paid, who owes and match fees outstanding by team and section
- Record cash and transfer payments alongside online ones
- Export payment history for the accounts
Team manager
- Enter or import fixtures and rearrange them
- Send availability requests and pick the side from registered, available players
- Publish the team sheet and record match fees
- Enter results, scorers and match reports
Coach
- See their training slots and squad lists
- Record training attendance
- See emergency contacts for players in their session
Player or guardian
- Register themselves or their children each season with consents and emergency contacts
- Answer availability requests and see selections
- Pay subs and match fees online and see what is owed
- Follow fixtures, results and training in their calendar
Volunteer officer
- See volunteer roles and the dates the club records against them
- Be shown as a contact on the public site where the committee chooses

Example screen

Concept demo

Concept demo of a sports club team selection screen showing player availability responses, a registration flag and a draft team sheet.

The manager's selection screen on a phone for Saturday's rearranged away fixture: twelve available players, two unavailable, one unanswered with a reminder sent, one flagged for incomplete registration, and the team sheet of eleven plus three ready to publish.

Scope and options

What is included and what is extra

In the base package

Public site with team pages, fixtures, results, news and officer contacts
Season registration with required fields, guardian consents and emergency contacts
Sections, teams and squads by age group with managers and coaches
Fixtures and results entered by managers with a club league table
Availability requests with deadlines and reminders, selection and team sheets
Membership categories, subs with instalments and match fees
Training schedule with pitch and hall allocation and clash warnings

Common add-ons

Fixture and results import from league feeds that publish one
Volunteer roles with recorded dates and officer reminders
Results and news published to social platforms

Needs custom work

Multi-sport clubs with different seasons and categories per section
Integration with a specific governing body or shop supplier system
Club app in the app stores

See the custom development service

Ownership, maintenance and pricing

After the build

Deployment and ownership

Runs on your own hosting or on hosting we manage; the choice is made in the proposal and can change later. The club owns the code and its data, including member records, consents, fixtures and payment history, which can be exported at any time in standard formats. Nothing in the package stops a move to another provider when the committee changes.

Maintenance

Maintenance is optional and scoped separately from the build. When taken, it covers security updates, monitoring of payment callbacks, availability messages and any fixture imports, backups, and a monthly window for small changes such as a new team, a changed subs category or a new season opening. Larger changes are quoted as change requests.

Pricing model

Priced per proposal.

Sold as a one-off setup and customisation with optional monthly maintenance and hosting as separate recurring lines. The setup figure depends on the number of sections and teams, the registration fields and consents, whether fixture import is included, the payment provider and how much member and fixture data is migrated. The proposal states each line separately so recurring costs are never hidden in the build, and committees can see exactly what continues year to year.

Software package

Custom build Concept demo

Variants

Public site with team pages, fixtures, results, news and officer contacts
Season registration with required fields, guardian consents and emergency contacts
Sections, teams and squads by age group with managers and coaches
Fixtures and results entered by managers with a club league table

Priced per proposal. A written proposal is the only binding figure.

Get a quote for this package Prefer a fully custom build?

FAQ

Frequently asked questions

Can parents answer availability for more than one child?

Yes. A guardian account holds every child they registered, and each availability request names the child and the fixture. One tap per child answers it, and the manager of each team sees only their own squad.

What stops an unregistered player being picked?

Selection draws only from players whose registration for the season is complete, including the consents the club marked as required. A player with something missing shows on the manager's list with the reason, and the guardian is prompted to complete it.

How do rearranged fixtures reach families?

When a manager changes a date, time or venue, the public page, calendar feeds and any open availability request update, and families who had answered are told. With the import add-on, changes published by the league arrive the same way.

Can subs be paid in instalments or in cash?

Both. The treasurer sets instalment plans per category; online payments run through the provider connected at setup, and cash or transfer payments are recorded by hand against the player so the subs view is complete.

Does it handle safeguarding?

It records what the club asks it to: volunteer roles, the dates the club tracks, and the officer contact shown on the public site. Decisions and checks remain with the club's officers and the governing body; the system holds the records and reminders.

Is this a finished product I can see running?

Not yet. The readiness badge on this page shows the real state: the package is a custom build assembled from our memberships, forms, messaging, capacity and orders modules for each club, and the selection screen above is a labelled concept demo rather than a live client system. Needs beyond the listed options go through custom sports club development.

Get a quote for Sports club package

Tell us about your locations, the people who will use it and the add-ons you need. We reply with a clear, competitive proposal.