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Software package

Tattoo studio booking package

A studio system built around the project: enquiry with references, consultation, sessions linked under one record, a deposit held against the last session, guest artist residencies, signed consent and automatic aftercare.

Custom build Concept demo
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Who it is for

Built for

A good fit

Tattoo and piercing studios from a two-artist shop up to a studio with six or more residents, regular guest artists and a front-of-house team. Daily users are artists who want their enquiries, projects and sessions on their phone, front of house who triage the queue, take deposits and run consent at the desk, the studio manager who onboards guests and watches deposits held, and clients who send references, pay deposits and track their project online.

Not the right fit

It is not for a studio doing only walk-in flash with no custom work, where a simple queue would do, and it does not try to be a design tool, an online shop or an accounting system.

The operational problem it solves

How it runs, step by step

Ten o'clock.

  1. Front of house opens the enquiry queue: four new enquiries overnight, each with reference images, placement and size.

  2. Two are tagged fine-line and go to Mara; one is a cover-up and goes to Jon; one is a walk-in flash request and is offered the next free station slot.

  3. Mara opens hers on her phone between clients, replies with a consultation slot from her own diary, and the client books it from the message.

  4. At the consultation Mara records size, placement and an estimate of three sessions; the project record is created and the deposit request goes to the client.

The client pays online and the deposit shows as held against session three on every session of the project.

  1. Before session one, the client confirms age and signs the consent form on the studio tablet; it is stored with the project.

  2. After each session the aftercare message goes out automatically that evening.

  3. In week three a guest artist starts a fortnight: the manager has set the residency dates, her station, her deposit rules and her split, so her diary is open online only for those dates.

  4. At close the owner sees deposits held per artist, sessions this week, enquiries waiting over two days and which projects are at their final session.

Features

What the package does

The package ships as modules that follow a project from first message to healed skin: enquiries and portfolios, the project and session engine with deposits, and the studio layer for guests, consent and aftercare. Each module below lists what it does; the comparison table shows which package variant includes it.

Content and editorial

  • Artist profiles with portfoliosEach artist has a profile with a portfolio of work and style tags that help clients choose.

Forms and requests

  • Design enquiry with reference uploadsClients describe the design they want and upload references, which land in one queue for the whole studio.

Bookings and diary

  • Consultation booking from an enquiryTurn an enquiry into a consultation booking, with the artist's notes and an estimate of sessions.
  • Waiting list for cancellationsClients wait for a cancellation with the artist they want and are offered the slot when one opens.

Workflow and tasks

  • Projects with linked sessionsA project holds its sessions, design files and consent together, so a large piece is followed from start to finish.

Billing and payments

  • Project deposit held to the final sessionA deposit is held against the final session, under the forfeiture rules the studio sets.

Staff and capacity

  • Artist rosters and station capacityRosters and station capacity decide what can be booked, with reminders and no-show tracking.

Compliance and records

  • Age verification and signed consentAge is verified and a consent form signed before the first session.

Messaging and notifications

  • Automatic aftercare instructionsAftercare instructions are sent to the client automatically after each session.

Scheduling

  • Guest artist residenciesSet up guest artists for a date range, with their own deposit rules and splits.

Catalogue and checkout

  • Gift vouchers and flash day bookingsSell gift vouchers and take bookings for flash days.

Package variants compared

  • Website
  • Business Software
Feature Website Business Software
Artist profiles with portfolios Included Included
Design enquiry with reference uploads Included Included
Consultation booking from an enquiry Included Included
Projects with linked sessions Not in this variant Included
Project deposit held to the final session Not in this variant Included
Artist rosters and station capacity Not in this variant Included
Age verification and signed consent Included Included
Automatic aftercare instructions Included Included
Guest artist residencies Not in this variant Optional
Waiting list for cancellations Not in this variant Optional
Gift vouchers and flash day bookings Optional Optional

Roles and permissions

Who does what

  • Studio manager

    • Maintain artist profiles, style tags and station capacity
    • Set deposit, forfeiture and split rules per artist and per guest
    • Create guest residencies with date ranges and their own rules
    • Publish consent and age verification forms
    • See deposits held, enquiry response, sessions and takings

  • Artist

    • See and reply to enquiries routed to them from their phone
    • Book consultations and sessions in their own diary
    • Create and update project records with notes, design files and session estimates
    • Mark sessions complete so aftercare and deposit status update

  • Guest artist

    • Take bookings only within the residency dates
    • See their own projects, sessions and deposit status
    • Apply the deposit rules set for the residency

  • Front of house

    • Triage the enquiry queue and reassign by style or availability
    • Take deposits and balances and check clients out
    • Run age verification and consent signing on the tablet
    • Move sessions and send reminders

  • Client

    • Send a design enquiry with reference uploads
    • Book a consultation and pay the project deposit online
    • See every session, the deposit status and the design on their project page
    • Receive aftercare instructions after each session

Example screen

Concept demo

Concept demo of a tattoo studio project record showing sessions, deposit held against the final session, consent and aftercare history.

A project record as the artist sees it: reference images and the working design, three sessions with their dates and status, the deposit shown as held against the final session, the signed consent, and the aftercare messages sent so far.

Scope and options

What is included and what is extra

In the base package

  • Artist profiles with portfolios and style tags
  • Design enquiry form with reference uploads feeding a studio-wide queue
  • Consultation booking from an enquiry with artist notes and session estimate
  • Projects holding linked sessions, design files and consent
  • Deposit per project held against the final session with studio-set forfeiture rules
  • Artist rosters, station capacity, reminders and no-show tracking
  • Age verification and consent form signed before the first session
  • Aftercare instructions sent automatically after each session

Common add-ons

  • Guest artist residencies with date ranges, own deposit rules and splits
  • Waiting list per artist for cancellations
  • Gift vouchers and flash day bookings

Needs custom work

  • Piercing flow with its own consent and stock of jewellery
  • Integration with a specific till or accounting system for artist splits
  • Client-facing mobile app in the app stores
See the custom development service

Ownership, maintenance and pricing

After the build

Deployment and ownership

Runs on your own hosting or on hosting we manage; the choice is made in the proposal and can change later. You own the code and your data, including design files, reference uploads and consent records, which can be exported at any time in standard formats. Nothing in the package stops a move to another provider.

Maintenance

Maintenance is optional and scoped separately from the build. When taken, it covers security updates, monitoring of the enquiry form, aftercare messages and payment callbacks, backups of design files and records, and a monthly window for small changes such as a new artist, a residency or a consent wording change. Larger changes are quoted as change requests.

Pricing model

Priced per proposal.

Sold as a one-off setup and customisation with optional monthly maintenance and hosting as separate recurring lines. The setup figure depends on the number of artists and stations, whether guest residencies are included, deposit and split rules, consent requirements, the payment provider and how many open projects are migrated. The proposal states each line separately so recurring costs are never hidden in the build.

Prefer a fully custom build?

Tattoo studio software development

Custom enquiry, project and session systems for tattoo and piercing studios where work is quoted from a design, not picked from a menu.

View the service

FAQ

Frequently asked questions

How does an enquiry reach the right artist?

The client picks styles or an artist on the form; the studio's routing rules send it to a matching artist, or to the queue for front of house to assign. Anything unanswered past the time you set is flagged to the manager.

What happens if a client reschedules one session of a project?

Only that session moves. The project, the deposit and the other sessions are untouched, and the artist and client both see the updated order of sessions on the project page.

Can a deposit be held against the first session instead?

Yes. The default is the final session, but the manager can set per artist or per project whether it is applied to the first session, the last, or spread across them.

How do guest artists work?

The manager creates a residency with dates, a station, deposit rules and a split. The guest gets a login that only works for those dates, clients can book them online during the residency, and the guest's projects and deposits are reported separately.

Is consent signed online or in the studio?

Either, as your policy dictates. Age verification and consent can be completed on the client's phone ahead of the first session or on the studio tablet at the desk, and the signed form is stored with the project.

Is this a finished product I can see running?

Not yet. The readiness badge on this page shows the real state: the package is a custom build assembled from our enquiry, booking, orders and forms modules for each studio, and the project record above is a labelled concept demo rather than a live client system. Needs beyond the listed options go through custom tattoo studio development.

Get a quote for Tattoo studio booking package

Tell us about your locations, the people who will use it and the add-ons you need. We reply with a clear, competitive proposal.

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