Software package

Agency website package

An agency website with campaign case studies carrying film, channel tags and client-permission records, capabilities and team pages, a brief intake form that qualifies new business and feeds a simple pipeline, careers with per-role applications and a press list.

Custom build Concept demo

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Who it is for

Built for

A good fit

Advertising, branding, design and marketing agencies from a six-person studio to around fifty people with a dedicated new-business lead. It suits the partner who wants the work page to look like the pitch deck, the new-business lead who wants every brief captured the same way, the marketing manager who adds campaigns and press, and the hiring manager who wants applications with reels in one place.

Also worth knowing

It is less suited to media buying agencies whose core is campaign reporting dashboards, and to freelancers and solo designers, who have their own portfolio package. Agencies that need several work indexes per discipline, more than one enquiry route or department-level review of applications should start with the custom service.

The operational problem it solves

How it runs, step by step

The marketing manager opens the work library on Monday after a campaign has launched.

A new case study is created with the brief, the idea and the outcome in three fields, the hero film embedded from the hosting account, cut-downs added as supporting media and the channels tagged as film, social and out-of-home.
The account director has already recorded on the permission record that the client can be named but the logo is not to be used until the campaign has run for a month.
The case study publishes, the client list page gains the name without a logo, and the logo appears on its own in a month.

On Wednesday a brief arrives through intake: a drinks brand, considering social and out-of-home, launch in spring, a budget band the agency pitches at, a decision by committee, and the brief document uploaded.

The new-business lead sees it on the pipeline as new, reads the brief in the platform, sets the status to chemistry meeting and adds a note.
A second enquiry from a one-person start-up asking for a logo is politely declined from the same screen and the decline is recorded.
The creative director opens the careers module, where the senior art director role has nine applications with reel links, shortlists three and the acknowledgement emails go out automatically.
A trade magazine piece on the campaign is added to press with its link and date.

Features

What the package does

The package is arranged as modules that follow how an agency shows work and wins it: campaigns and permissions, capabilities and team, brief intake and pipeline, careers, and press. Each module below lists what it does; the comparison table shows which package variant includes it.

Content and editorial

Campaign case studiesEach campaign has a case study setting out the brief, the idea, the outcome and the credits.
Video and motion embedsEmbed campaign films from a hosting provider with poster frames, so pages load before the video does.
Channel, discipline and sector filtersTag each piece of work by channel, discipline and sector, and let visitors filter the work index.
Capabilities and team pagesSet out what the agency does and who does it, including a page on team and culture.
Press listKeep a list of coverage and features, maintained from the admin area.
Insights or journal publishingPublish agency insights as articles from the admin area.

Compliance and records

Client permission recordsRecord how each client may be named, whether their logo may be shown and when work may be published, and have the site respect it.

Directory and reviews

Client list from permission recordsThe client list page is built from the permission records, so only clients who have agreed are named.

Forms and requests

Brief intake with document uploadNew-business enquirers give sector, channels, timeline and budget band and upload their brief.
Careers with role-specific applicationsList vacancies with an application form for each role and shortlist applicants.

Workflow and tasks

New-business pipelineBriefs go into a simple pipeline with statuses, notes and outcomes.

Integrations

Pipeline export to agency toolsPass the pipeline to your agency management tools.

Roles and permissions

Who does what

Partner
- See the new-business pipeline and its statuses
- Approve case studies for publication
- Manage permission records and the client list
- Set enquiry questions and careers settings
New-business lead
- Work enquiries through statuses with notes
- Read uploaded briefs and record outcomes
- Export the pipeline for agency management tools
- Decline enquiries with a recorded reason
Marketing
- Create and edit campaign case studies and media
- Tag channels, disciplines and sectors
- Maintain capabilities, team and press pages
- Publish once the permission record is approved
Hiring manager
- Open vacancies with role-specific application forms
- Review applications and reels and shortlist
- Send acknowledgements and status updates
Visitor
- Browse campaigns by channel, discipline and sector
- Watch films and read case studies
- Send a brief with a document upload
- Apply for a vacancy

Example screen

Concept demo

Concept demo of the agency new-business pipeline showing enquiries grouped by status with sector, channel and budget band fields and an attached brief.

The new-business pipeline as the lead sees it: enquiries by status from new to chemistry meeting to pitching, each showing sector, channels, timeline and budget band, with a brief document attached to the drinks brand enquiry.

Scope and options

What is included and what is extra

In the base package

Campaign case studies with brief, idea, outcome and credits
Video and motion embeds from a hosting provider with poster frames
Channel, discipline and sector tags with a filtered work index
Permission records governing client naming, logo use and publish window
Client list page built from permission records
Capabilities and team and culture pages
Brief intake with sector, channels, timeline, budget band and document upload
New-business pipeline with statuses, notes and outcomes
Press list
Old-URL migration with redirect import

Common add-ons

Careers with role-specific application forms and shortlisting
Agency updates newsletter sign-up
Pipeline export to agency management tools
Insights or journal publishing

Needs custom work

Separate work indexes per discipline team
Several enquiry routes with different qualification questions
Department-level application review and integration with an applicant tracking system

See the custom development service

Ownership, maintenance and pricing

After the build

Deployment and ownership

The package runs on your hosting or on hosting we manage, as recorded in the proposal and changeable later. You own the code and your content in either case. Case studies, media references, enquiry records, briefs and applications can be exported in standard formats at any time, and the platform can be moved to another provider.

Maintenance

Maintenance is optional and scoped separately. When taken, it covers security updates to the platform and its dependencies, monitoring of enquiry and application notifications, backups of content and uploaded briefs, and a monthly window for small configuration changes such as a new channel tag, a changed intake question or a new vacancy form field. Larger changes are quoted as change requests.

Pricing model

Priced per proposal.

The package is sold as a one-off setup and customisation with optional monthly maintenance and hosting as separate lines. The setup figure depends on the number of campaigns to load, the video hosting arrangement, the add-ons chosen and whether you host it yourself. Recurring lines are stated separately in the proposal.

Software package

Custom build Concept demo

Variants

Website : quote for this variant

Campaign case studies with brief, idea, outcome and credits
Video and motion embeds from a hosting provider with poster frames
Channel, discipline and sector tags with a filtered work index
Permission records governing client naming, logo use and publish window

Priced per proposal. A written proposal is the only binding figure.

Get a quote for this package Prefer a fully custom build?

FAQ

Frequently asked questions

Can we show a campaign without naming the client?

Yes. The permission record sets whether the client is named and whether the logo appears. Where naming is not allowed, the case study shows a sector description and the campaign is left off the client list page.

What does brief intake ask?

Sector, channels under consideration, timeline, budget band, how decisions are made and a brief document upload, with the options set by you. The answers appear on the pipeline card so briefs can be compared at a glance.

Can we remove a case study quickly if a client asks?

Yes. Changing the permission record to withdrawn unpublishes the case study, removes the client from the list page and leaves a redirect so old links do not break. The change and who made it are recorded.

Do hiring managers see all applications?

A hiring manager sees the applications for the vacancies they own. Partners see everything. Department-level review with separate hiring managers per team is standard; routing by rules into an external applicant tracking system is custom work.

Is this a finished product I can see running?

Not yet. The readiness badge shows the real state: the package is a custom build assembled from our portfolio, content and forms modules for each agency, and the example on this page is a labelled concept demo rather than a live agency site.

We want a different work page per team. Is that in the package?

Not as standard. Separate work indexes per discipline, several enquiry routes and department-specific application handling are custom work covered by the custom advertising agency website service.

Get a quote for Agency website package

Tell us about your locations, the people who will use it and the add-ons you need. We reply with a clear, competitive proposal.