Software package
A studio system built around the class and the pack: students buy a pack or membership, book a bed or a mat, cancel within the window or lose the class, join a waiting list, and hear from the studio when a teacher is covered, while the owner sees what fills and what expires.
Who it is for
A good fit
Pilates, yoga and barre studios from a single room with one teacher-owner up to two or three rooms with a dozen teachers and a workshop programme. Daily users are the studio owner who edits the timetable, sets pack and cancellation rules and watches fill rates, the front desk or the owner at the desk selling packs and checking students in, teachers who see their classes, mark attendance and accept cover, and students who book from their phone, manage their pack and join waiting lists.
Not the right fit
It is not for a gym selling access plans with a turnstile, which has its own package, for a personal trainer running one-to-one packs without a timetable, or for a leisure centre with dozens of rooms and casual pay-as-you-go. It does not give exercise or health advice; the intake questionnaire records what a student writes and nothing more.
The operational problem it solves
Sunday evening.
The owner opens the week on her phone.
Monday's 7am reformer flow shows eight of eight booked and a waiting list of three; the mat room at 9.30 has seven of twelve.
A message arrives from a teacher who cannot take Tuesday's lunchtime class.
The owner marks it for cover; the two teachers on the reformer cover list are offered it and one accepts within the hour.
The system messages the nine booked students with the substitute's name, and the class stays open for the last place.
Monday, 6.38am.
A student cancels the 7am class from her phone.
The window closed at 6am, so the class is deducted from her pack under the studio rule and her record shows why.
The first student on the waiting list is promoted and messaged; she has twenty minutes and makes it.
At the desk, a new student buys a ten-class pack with a three-month expiry and completes the intake questionnaire on the tablet before her first class; the teacher sees that she has noted a recent knee operation and reads it as information, nothing more.
At lunchtime a student with a membership and an old five-class pack books Thursday; the booking takes the membership class first, as the owner configured, so the pack is saved.
In the afternoon a Saturday workshop sells its last of fourteen places with a deposit.
At the end of the week the owner opens the pack report: nineteen packs expire this month with classes unused, which classes ran under half full, and which teachers' students rebook most often.
Features
The package ships as modules that follow the studio week: packs and memberships, the timetable with equipment capacity and waiting lists, and the cover, workshop and private-session layer. Each module below lists what it does; the comparison table shows which package variant includes it.
| Feature | Website | Business Software |
|---|---|---|
| Class types with equipment capacity | Included | Included |
| Recurring timetable | Included | Included |
| Class packs and memberships | Included | Included |
| Student booking from the phone | Included | Included |
| Waiting list and late-cancellation rule | Optional | Included |
| Intake questionnaire | Included | Included |
| Teacher cover lists | Not in this variant | Included |
| Front-desk sales and check-in | Not in this variant | Included |
| Fill-rate, pack usage and expiry reports | Not in this variant | Included |
| Workshops and multi-week courses | Optional | Optional |
| Private and duet sessions | Optional | Optional |
| Livestream and recorded class access | Optional | Optional |
Roles and permissions
Studio owner
Front desk
Teacher
Student
Concept demo of a studio owner's weekly timetable showing a full reformer class with waiting list, a class awaiting teacher cover and a pack expiry panel.
Scope and options
In the base package
Common add-ons
Needs custom work
Ownership, maintenance and pricing
Deployment and ownership
Runs on your own hosting or on hosting we manage; the choice is made in the proposal and can change later. You own the code and your data, including student records, pack balances, questionnaires and bookings, which can be exported at any time in standard formats. Nothing in the package stops a move to another provider.
Maintenance
Maintenance is optional and scoped separately from the build. When taken, it covers security updates, monitoring of payment callbacks, promotion and substitution messages, backups, and a monthly window for small changes such as a new class type, a changed expiry period or a new cover list. Larger changes are quoted as change requests.
Pricing model
Priced per proposal.
Sold as a one-off setup and customisation with optional monthly maintenance and hosting as separate recurring lines. The setup figure depends on the number of rooms and class types, the pack and membership structure, whether workshops, privates or livestream are included, the payment provider and how many student records and pack balances are migrated. The proposal states each line separately so recurring costs are never hidden in the build.
FAQ
Yes. The owner sets the deduction order, for example membership first, then the pack expiring soonest. The student sees which balance a booking used and how many classes remain on each.
Capacity comes from the equipment assigned to the room for that class type, not from the room itself. Eight beds means eight places, and the ninth student goes on the waiting list.
An expired pack can no longer be booked against, but it stays on the record with its history. The owner can extend an expiry for an individual student, and the pack report shows expiries coming up so the studio can remind people.
When cover is accepted, every booked student receives a message naming the substitute, and the class page updates. Students who book afterwards see the substitute from the start.
Payments run through a card payment provider connected during setup; the package records packs, memberships, workshop deposits and any late fees against the student. The provider is chosen with you in the proposal.
Not yet. The readiness badge on this page shows the real state: the package is a custom build assembled from our memberships, capacity, bookings, forms and orders modules for each studio, and the week view above is a labelled concept demo rather than a live client system. Needs beyond the listed options go through custom studio development.
Tell us about your locations, the people who will use it and the add-ons you need. We reply with a clear, competitive proposal.