Software package

Tutoring platform package

Tutor profiles with subjects and levels, availability and lesson booking in online or in-person mode, lesson packs and hourly billing, lesson notes and homework shared with parents, parent accounts and tutor payout statements, ready to configure around your agency.

Custom build Concept demo

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Who it is for

Built for

A good fit

Tutoring agencies and tuition centres that place their own tutors with families, from a one-owner agency with a dozen tutors to a centre with coordinators, classrooms and online delivery. It suits an agency admin who matches, books and bills all day, tutors who want their diary, lesson notes and payout statement on their phone, parents who want to see what was covered and what is left on the pack, and students old enough to see their own homework.

Also worth knowing

It is less suited to open marketplaces where tutors register themselves and set their own prices, which have a package of their own, and to schools or training centres running timetabled group courses. It records the status of a tutor's checks but does not carry them out, and it does not replace the agency's contracts with its tutors.

The operational problem it solves

How it runs, step by step

Tuesday afternoon.

A parent enquires for her son, who needs A-level chemistry on weekday evenings, in person, in the north of the city.
The agency admin opens the matching view, filters by subject, level, evening availability and travel area, and sees three tutors with their internal notes and current safeguarding status.
She proposes one, the parent accepts, and a trial lesson is booked for Thursday at the family's address.
After the trial the parent buys a ten-lesson pack by card from her account, and the tutor's Thursday slot becomes a recurring booking that redeems one credit per lesson.

Each Thursday evening the tutor marks the lesson delivered on his phone and writes a short note: what was covered, how it went, homework set.

The parent gets a notification and reads the note; the student sees the homework in his own account.
On the sixth week the family cancels inside the window, and the cancellation rule the agency set applies and is recorded against the pack.
When three credits remain, the parent receives a top-up reminder.
On the first of the month the admin runs payout statements: every delivered lesson for every tutor, the agency share applied, the statement sent to each tutor and the totals posted to accounts.
One tutor's check is due for renewal next month, and the admin sees the reminder on the dashboard before it becomes a problem.

Features

What the package does

The package ships as modules that follow a placement from enquiry to payout: tutors and matching, availability and booking, packs and billing, lesson notes and homework, parent and student accounts, and payouts and records. Each module lists what it does; the comparison table shows which variant includes it.

Directory and reviews

Tutor profiles with subjects and areasEach tutor profile holds subjects, levels, lesson modes, travel areas and internal notes the agency keeps private.
Matching view by subject, level and areaCoordinators filter tutors by subject, level, availability and area to find a fit for a family quickly.

Bookings and diary

Availability and lesson bookingTutors set their availability and lessons are booked online or in person against it.

Billing and payments

Lesson packs with credit redemptionFamilies buy packs of lessons that are redeemed one by one, or are billed hourly, with the balance visible to both sides.
Tutor payout statements with accounts exportStatements show each tutor earnings and the agency share, and export to your accounts. Available as an add-on.
Pack expiry rules and top-up remindersSet when packs expire and send families a reminder to top up before they run out. Available as an add-on.

Messaging and notifications

Lesson notes and homework for parentsTutors record notes and set homework after a lesson, and parents see them in their account.

Accounts and permissions

Parent accounts linked to studentsOne parent login covers one or more students, with lessons, packs and notes in a single place.
Student accounts with homework and lesson linksStudents log in to see homework and the link to their online lesson. Available as an add-on.

Compliance and records

Tutor check records with renewal remindersRecord the check type, date and status for each tutor, with reminders when a renewal is due.

Package variants compared

Business Software
Custom Platform

Which features each package variant includes
Feature	Business Software	Custom Platform
Tutor profiles with subjects and areas	Included	Included
Matching view by subject, level and area	Included	Included
Availability and lesson booking	Included	Included
Lesson packs with credit redemption	Included	Included
Lesson notes and homework for parents	Included	Included
Parent accounts linked to students	Included	Included
Tutor check records with renewal reminders	Included	Included
Tutor payout statements with accounts export	Optional	Included
Student accounts with homework and lesson links	Optional	Included
Pack expiry rules and top-up reminders	Optional	Optional

Roles and permissions

Who does what

Agency admin
- Match tutors to students by subject, level, availability and area
- Book, move and cancel lessons and apply cancellation rules
- Sell packs, set hourly rates and chase top-ups
- Run payout statements and see agency revenue
- Maintain tutor records including check type, date and status
Coordinator
- Handle enquiries and propose matches for approval
- See tutor diaries and student records for their own caseload
- Send reminders and follow up unread lesson notes
Tutor
- Publish availability and see their own diary
- Mark lessons delivered and write notes and homework
- See their own students' history only
- View payout statements
Parent
- See upcoming lessons, notes and remaining pack credits for their children
- Buy packs and pay hourly invoices
- Cancel or move a lesson within the allowed window
- Message the agency about a placement
Student
- See their own lessons and homework
- Join online lessons from the link in their account

Example screen

Concept demo

Concept demo of the tutor matching view showing a student's requirements beside three candidate tutors with availability and check status.

The matching view as the agency admin sees it: the student's subject, level and evening availability on the left, three matching tutors on the right with travel area, next free slots, internal notes and check status, and a button to propose one to the parent.

Scope and options

What is included and what is extra

In the base package

Tutor profiles with subjects, levels, modes, travel areas and internal notes
Matching view filtered by subject, level, availability and area
Tutor availability and lesson booking online or in person
Lesson packs with credit redemption and hourly billing
Lesson notes and homework shared with parents
Parent accounts linked to one or more students
Tutor record with check type, date, status and renewal reminders

Common add-ons

Tutor payout statements with agency share and accounts export
Student accounts with homework and online lesson links
Pack expiry rules and automatic top-up reminders

Needs custom work

Variable payout shares per tutor-family relationship
Booking gates driven by overdue check renewals
Integration with a specific video, payment or accounting provider

See the custom development service

Ownership, maintenance and pricing

After the build

Deployment and ownership

The package runs on your own hosting or on hosting we manage for you; the choice is made in the proposal and can be changed later. The agency owns the code and its data. Tutors, families, lessons, notes, packs and statements can be exported at any time in standard formats, and the package does not tie you to a provider.

Maintenance

Maintenance is optional and scoped separately from the setup. When taken, it covers security updates to the platform and its dependencies, monitoring of payment callbacks, reminders and video link generation, backups with restore tests, and a monthly window for small configuration changes such as a new subject, a changed cancellation window or a new note template. Larger changes are quoted as change requests.

Pricing model

Priced per proposal.

The package is sold as a one-off setup and customisation with optional monthly maintenance and hosting as separate recurring lines, or as a subscription that bundles hosting and maintenance where the agency prefers one recurring charge. The setup figure depends on the number of tutors and coordinators, the add-ons selected, the payment and video providers, how much history is migrated and the hosting choice. Your proposal states each line separately.

Software package

Custom build Concept demo

Variants

Tutor profiles with subjects, levels, modes, travel areas and internal notes
Matching view filtered by subject, level, availability and area
Tutor availability and lesson booking online or in person
Lesson packs with credit redemption and hourly billing

Priced per proposal. A written proposal is the only binding figure.

Get a quote for this package Prefer a fully custom build?

FAQ

Frequently asked questions

Can lessons be online and in person on the same platform?

Yes. Each booking carries a mode. Online lessons generate a meeting link through the connected video tool and show it to tutor and student; in-person lessons carry the address and respect the tutor's travel area in matching.

How do packs work when a lesson is cancelled?

The agency sets a cancellation window per lesson type. A cancellation outside the window returns the credit to the pack; inside the window the rule you configure applies, for example the credit is kept, and the outcome is recorded on the pack so the parent can see it.

What does the platform hold about safeguarding?

A record per tutor of the checks the agency has carried out: type, date, status and renewal date, with reminders to the admin. The platform does not perform checks or judge suitability; those remain the agency's own processes and responsibility.

Can parents with two children use one account?

Yes. A parent account links to any number of students, each with their own tutors, packs and notes, and the parent switches between them. A second parent or guardian can be linked to the same students.

How are tutors paid?

With the payout add-on, the admin runs a statement per tutor for a period listing delivered lessons and the agency share, sends it to the tutor and exports totals to accounts. Payment itself is made by the agency through its bank or payroll arrangements.

Can payout shares differ per tutor or per family?

The package applies one share per tutor. Shares that depend on who introduced the family, or on lesson type, are custom work scoped through the tutoring platform development service.

Is this a finished product I can see running?

Not yet. The readiness badge on this page shows the real state: the package is currently a custom build assembled from our bookings, orders, documents and multi-vendor modules for each agency, and the example on this page is a labelled concept demo rather than a live client system.

Get a quote for Tutoring platform package

Tell us about your locations, the people who will use it and the add-ons you need. We reply with a clear, competitive proposal.