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Service

Electrician website development

For owners of electrical contracting businesses who need a website and back office built around testing and inspection work, numbered certificates, landlord portfolios and installation projects that run in phases rather than single visits.

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The problem

What goes wrong today

Where it usually starts

An electrical contractor sells two different things with the same van: short reactive jobs such as a failed consumer unit, and inspection work that ends in a report with a circuit schedule the customer will keep for years.

  • Most trade apps understand the first and ignore the second.
  • The schedule of test results is filled in on a paper pad at the board, typed up at the kitchen table that night, and the certificate number is whatever comes next in a notebook.
  • When a landlord asks for a copy two years later, the office searches email attachments by address.

Where it gets harder

Landlords are the awkward customer.

  • One letting agent might manage forty flats, each with its own inspection date, and expects a single invoice run and a single list of what is due.
  • The contractor keeps that list in a spreadsheet that only one person understands.
  • Larger installation work, a full rewire or a commercial fit-out, is run from a quote that was never broken into stages, so the first-fix invoice is argued over and materials bought for second fix sit in the van unbilled.
  • Reminders for periodic inspection go out when someone remembers, which is usually after the landlord has found another electrician.

Scope of the service

What the build covers

A custom electrician build covers the shared trade core:

  • Service area by postcode district or radius
  • A quote request form with photos and property details
  • Job records moving through enquired Quoted, booked, in progress, complete and invoiced
  • Scheduling per electrician with travel buffers
  • Quotes and invoices with line items and deposits Approved by the customer online
  • Job photos
  • A review request at completion

What makes it an electrical system is the testing and documentation layer. Inspection and test report templates are built as structured forms with a circuit schedule: one row per circuit with the fields you specify, completed at the board on a phone or tablet. Certificates are issued from those forms with a unique numbering sequence you control and filed against the property, so a copy can be found by address in seconds. Periodic inspection reminders are driven by the date on the last report. Landlord accounts group many properties under one customer with their own login, their own list of inspections due and consolidated invoicing. Larger installation jobs carry phases such as first fix, second fix and test, each with its own materials list and invoice. Materials per job are recorded on site and flow to the invoice.

Deliberately out of scope

  • The technical content of report templates, which you supply from your own scheme documentation and which we lay out as forms without changing their meaning
  • Accounting and payroll
  • Electrical design or calculation tools. Any scheme membership or qualification shown on a certificate is recorded as supplied and not verified by the system

When the scope grows

Scoping scenario

A six-electrician contractor does forty percent of its turnover in landlord inspections through three letting agents and wants each agent to log in, see every property and its next due date, download certificates and receive one monthly invoice, while the same team runs two or three rewires at any time in phases. A sole trader doing domestic reactive work with a dozen inspections a year needs a far smaller build, and the scope document says which.

Deliverables

What you receive

  • Discovery notes from a walk-through of a reactive job, an inspection and a phased installation
  • A scope document naming each job stage, each report template and what stays outside the system
  • Design of the request form, the circuit schedule form on a tablet, the certificate and the landlord portal
  • The build, deployed to your hosting or hosting we manage
  • Migration of customer, property and previous certificate records from spreadsheets or an existing app where relevant
  • Training for the office, the electricians and the owner, with a written guide
  • Handover material and ownership of the source code and your data

Process

How a project runs

Each stage maps onto the project view in your client panel. Durations are set in your proposal, never on this page.

  1. Onboarding

    Access to your current diary, the report and certificate templates in use, the landlord spreadsheet and the list of electricians, with one named contact.

    Project stage: Onboarding

  2. Planning

    Discovery with the owner and a qualified supervisor; the report templates, numbering rules, landlord model and project phases are agreed in the scope document.

    Project stage: Planning

  3. Design

    Clickable designs of the circuit schedule form on the tablet used at the board, the certificate output and the landlord portal list of inspections due.

    Project stage: Design

  4. Development

    Service area, requests and jobs first; then scheduling and quotes; then report forms, certificates and numbering; then landlord accounts, reminders and phases.

    Project stage: Development

  5. Client review

    Your electricians complete real inspections on the test system alongside paper for a fortnight and compare every field of the certificate output.

    Project stage: Client review

  6. Revisions

    Template and workflow findings are corrected and re-checked against the scope document.

    Project stage: Revisions

  7. Ready for launch

    Records and certificate history imported, numbering sequence started from your current number, reminders tested, launch list signed.

    Project stage: Ready for launch

  8. Delivered

    The contractor runs jobs, reports and landlord accounts in the new system; hosting and maintenance continue under their own agreement if chosen.

    Project stage: Delivered

Integrations

Commonly integrated

Systems this kind of business usually asks us to connect. Each integration is confirmed during discovery; none is assumed.

  • Card payment providers for deposits, phase payments and invoices
  • SMS and email providers for confirmations, certificate delivery and inspection reminders
  • Accounting software for invoices, consolidated landlord billing and payments
  • Calendar feeds so electricians see their jobs on their own phone
  • Wholesaler account exports for materials bought against jobs
  • Letting agent property management systems where an agent exposes an interface

How we would approach it

Worked example

Concept demo

A six-electrician contractor serving three letting agents

The situation

A contractor was running landlord inspections from a spreadsheet one person maintained, and certificates lived as email attachments nobody could find by address.

Why it is a custom build

The agent portal with inspections due across a portfolio is what makes this a custom build; general trade apps treat every property as a one-off customer.

The scope we would propose

  • Landlord accounts holding every property for each agent with the last report date and next due date
  • A reminder run each month that lists what is due and books the inspections into electrician diaries by area
  • The circuit schedule completed on a tablet at the board with the certificate numbered from the contractor's own sequence and filed against the property
  • A landlord portal where the agent downloads certificates and sees a single monthly invoice
  • Phased installation jobs with first fix, second fix and test each carrying materials and an invoice

Concept demo: a scoping scenario written to show how we would approach the work. It is not a delivered client project.

Pricing

What affects the price

Every proposal is priced on scope. These are the factors that move it most for this kind of build.

  • Number of electricians and whether they work in pairs on installations
  • Number and complexity of report and certificate templates to lay out as forms
  • Landlord accounts, the number of properties and consolidated invoicing rules
  • Periodic inspection reminders and the messaging provider
  • Installation projects with phases, phase invoicing and materials lists
  • Volume of previous certificates and property records to import
  • Any wholesaler, accounting or letting agent connection
  • Hosting choice: your own hosting or ours

Start from a package

Electrical contractor package

Quote requests, electrician scheduling, circuit schedule forms completed at the board, numbered certificates filed by property, landlord accounts with inspections due and phased installations.

Custom build
View the package

FAQ

Frequently asked questions

How do you decide between a custom build and the package?

If your reports, certificates and landlord work fit the templates and account model in the electrical contractor package, we quote for the package and say so. Custom work is the honest route when a letting agent system must be connected, when installation phases need their own approval flow, or when the report set goes well beyond the standard forms. Discovery is where we tell you which.

Do you write our inspection and certificate templates?

No. You supply the templates and wording from your own scheme documentation; we build them as structured forms and outputs without changing their meaning. Scheme or registration numbers printed on certificates are recorded as supplied and the system does not verify them.

Can a landlord or letting agent log in?

Yes. A landlord account groups properties under one customer with its own login, shows inspections due and done, allows certificate download and receives consolidated invoices on the cycle you set.

Can larger installations be invoiced in stages?

Yes. A job can carry phases such as first fix, second fix and test, each with a materials list, a scheduled window and its own invoice, so the project is billed as it progresses rather than argued over at the end.

Who owns the system afterwards?

You do. Source code, templates and data are handed over at delivery, and hosting and maintenance are optional and separately agreed.

Get a project quote for electrician software

Answer a few questions about your business, your current systems and what should change. We reply with a clear, competitive proposal.

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