Development Agency
Contact Sign in Get a project quote

Service

Video production website development

For owners and producers of video production companies, animation studios and documentary makers who need a showreel site and a production platform built around how a job moves from brief to delivered masters, rather than a reel page and a dozen transfer links.

Get a project quote See the software package

The problem

What goes wrong today

Where it usually starts

A production company runs each job through the same sequence: brief, treatment, pre-production, shoot, edit, review, delivery.

  • Almost none of it is recorded in one place.
  • The enquiry comes in as a message asking for a quote for "a video"; the producer spends two calls finding out the format, the length, where it will be shown and when it is needed.
  • Pre-production lives in a spreadsheet: the call sheet is built by hand the night before the shoot, emailed as a PDF, and corrected by text message when the location changes at seven in the morning.
  • Crew availability is a chat thread; kit is booked by remembering who has the camera.

Where it gets harder

Review is where the most time goes.

  • The first cut goes out as a private link; the client replies in an email with "around two minutes in, the music is wrong" and three people on their side send different notes on the same cut.
  • The editor reconciles them in a notebook.
  • By the third round nobody is sure which notes were addressed.
  • Delivery is a transfer link that expires before the client downloads it, followed by a request to resend, and when the client asks for a different aspect ratio a year later nobody can find which master was final.
  • The showreel on the website is from two years ago because adding a project means asking the client, and that permission was never written down.

Scope of the service

What the build covers

A custom video production build follows the job. The public side is the showreel and project films embedded from a hosting provider with chaptering, structured case studies with brief, approach and outcome written by the studio, and a permission record on each project stating what the client has agreed can be shown and from when. The production enquiry asks for format, intended use, duration, deadline and budget band, so the first call is about the idea rather than the facts.

The production side is a project record carrying a schedule and the documents that belong to each stage. Call sheets are generated from the project data, with crew, call times, locations, contacts and the shooting order, versioned so a seven-in-the-morning change is a new issue everyone can see. Crew and kit are booked against dates, so a camera cannot be on two shoots at once. Review rounds hold a cut, the comments against it with timecodes, each comment resolved or carried forward, and the client sign-off that closes a round; the editor works from the resolved list, not from an inbox. Delivery releases the final masters, with versions and formats recorded, through expiring links with downloads tracked, and large-file transfer and video hosting are named integrations.

Deliberately out of scope

  • Editing, grading and rendering, which stay in your post-production tools
  • Media asset storage for raw rushes, which stays on your own storage
  • Crew payroll and accounting

When the scope grows

Scoping scenario

A production company with six staff and a pool of twenty freelance crew runs several shoots a week and wants crew to confirm availability and see their own call sheets, kit booked against a hire inventory, review rounds where the client and their agency both comment but only one can sign off, and deliverables tracked per format for broadcast, social and web. That is a different build from a single filmmaker making one documentary at a time, and the scope document names which parts apply.

Deliverables

What you receive

  • Discovery notes from following one recent job from enquiry to final delivery through your current tools
  • A written scope document naming each production stage from enquiry to delivery and what is left out
  • Designs of the project film page, the call sheet, the review round view and the delivery page on phone and desktop
  • The build, including call sheets, review rounds and delivery where in scope, deployed to your hosting or ours
  • Import of existing projects, crew contacts and showreel pieces with a redirect map for current URLs
  • Training for producers, directors and editors, with a short written guide for clients on review and delivery
  • Handover material and full ownership of the source code, your project records and your delivered masters metadata

Process

How a project runs

Each stage maps onto the project view in your client panel. Durations are set in your proposal, never on this page.

  1. Onboarding

    Access to the current site, the video hosting account, the last few call sheets and review email threads, and the crew contact list.

    Project stage: Onboarding

  2. Planning

    Discovery with a producer and an editor; the production stages, call sheet fields, review and sign-off rules and delivery formats go into the scope document.

    Project stage: Planning

  3. Design

    The review round view is designed first, since it is used by clients on a laptop and a phone and decides whether they stop sending notes by email.

    Project stage: Design

  4. Development

    Built in layers: showreel and case studies, then enquiries and projects, then schedules, crew and call sheets, then review rounds and delivery.

    Project stage: Development

  5. Client review

    One real job runs through the platform in parallel with your current method for a shoot and one review round, and the team reports what does not fit.

    Project stage: Client review

  6. Revisions

    Changes from the review are made and re-checked against the scope document.

    Project stage: Revisions

  7. Ready for launch

    Projects and crew imported, a call sheet issued and a delivery downloaded end to end on a test project, redirects checked, launch checklist signed off.

    Project stage: Ready for launch

  8. Delivered

    The next job opens on the platform from the enquiry; hosting and maintenance continue under their own agreement if taken.

    Project stage: Delivered

Integrations

Commonly integrated

Systems this kind of business usually asks us to connect. Each integration is confirmed during discovery; none is assumed.

  • Video hosting providers for showreel, project films and review cuts
  • Large-file transfer and storage services for master delivery and rushes
  • Calendar feeds so crew see call times on their own devices
  • Email and SMS providers for call sheet issues and review notifications
  • E-signature services for release forms and sign-off documents
  • Kit hire and inventory systems
  • Accounting software for job and crew cost export

How we would approach it

Worked example

Concept demo

A production company with freelance crew and agency clients

In this scoping scenario, a six-person production company runs several shoots a week with a pool of freelance crew and makes most of its work through advertising agencies for their brand clients. The scope we would propose: crew accounts where each freelancer confirms availability for a date and sees only their own call sheets, kit booked against an inventory with hire periods, call sheets versioned and reissued with a change note, review rounds where the agency and the brand both leave timecoded comments but a single named approver signs off each round, and a deliverables list per project tracking each format and aspect ratio from requested to delivered.

The custom route is needed because two client parties comment on the same cut with different authority, and crew need a view that excludes everything but their own days.

Concept demo: a scoping scenario written to show how we would approach the work. It is not a delivered client project.

Pricing

What affects the price

Every proposal is priced on scope. These are the factors that move it most for this kind of build.

  • Number of concurrent projects and the production stages used
  • Crew pool size and whether freelancers have their own accounts
  • Call sheet generation and the fields and versions involved
  • Review rounds, the number of commenting parties and the sign-off rule
  • Delivery formats per project and the transfer or hosting services used
  • Kit booking against an inventory
  • Existing projects, films and contacts to import
  • Hosting choice: your own hosting or ours

Start from a package

Video production package

Showreel and project films, production enquiries, project schedules with call sheets, crew and kit booking, client review rounds with timecoded comments and master delivery with expiring links.

Custom build
View the package

FAQ

Frequently asked questions

When is the package enough and when is a custom build the right route?

A studio with a small regular crew, one client contact per job and a standard set of deliverables is usually served by the video production package through configuration. Freelancer accounts, several commenting parties with one approver, or deliverables tracked per format and territory point to the custom route, and we say which during discovery.

How do timecoded comments work for the editor?

A client clicks on the cut at the moment they mean and types the note; the comment stores the timecode. The editor sees all comments on a round in order, marks each resolved or carried to the next round, and the client sees that status. No notes live in email.

Can a call sheet be changed on the morning of the shoot?

Yes. A change creates a new issue of the call sheet with a note of what changed, and everyone on the sheet is notified by the channels you choose. The previous issue remains visible so nobody is working from a stale version without knowing it.

Where are the master files stored?

Masters are stored in the storage attached to your hosting or in a transfer service we connect, with the platform recording version, format and download history. Raw rushes stay on your own storage; the platform does not try to be an archive for them.

Who owns the platform afterwards?

You do. The source code, project records, call sheets, review history and delivery records are handed over at delivery and can be exported at any time. Hosting and maintenance are optional and separately agreed.

Get a project quote for video production software

Answer a few questions about your business, your current systems and what should change. We reply with a clear, competitive proposal.

Get a project quote Discuss a partnership
Get a project quote

Cookies on this site. Strictly necessary cookies keep the site working. Allow first-party analytics so we can see which pages lead to enquiries. No advertising, no third-party trackers, no personal data; you can change this at any time on the cookies page.

Manage preferences